Job Title

Job Description Summary

Job Description

Cushman & Wakefield, a global commercial real estate services firm, is currently seeking qualified candidates for the position of Administrator in our Birmingham Office, supporting the Capital Markets Multifamily Investment Sales Team.

This position requires exceptional customer service and the ability to interact with a diverse group of internal and external customers at all levels of the organization. The majority of duties are administrative in nature with some focus on marketing/business development support.

Primary Responsibilities

Administration and Office Support

• Assist in planning and coordination of travel arrangements
• Organize and assist internal meetings and events as required
• Manage Calendars
• Ensure company policies are followed

Support Sales, Transactions and Marketing

• Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc. when necessary
• Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.
• Schedule calls and meetings with clients
• Update internal database with sales or new property information and manage weekly client reports
• Pull market reports for clients from online databases
• Assist with market research

Track Opportunities, Listings, and Deal-Related Expenses

• Maintain and update CRM system per guidelines with new opportunities
• Maintain tracking of expenses related to deals
• Update CRM upon closing of deals
• Collect expense reimbursement documents, such as receipts, and other information from brokers
• Attribute expenses to specific deals or other codes and track against deal budget
• Coordinate catering, conference room space, invitations, and other event planning activities as needed
   

Role will be evaluated on the following:

• Positive attitude
• Professionalism
• Efficiency and dependability
• Organization
• Customer service and people skills
• Desk and phone coverage
• Turnaround time
• Data integrity and accuracy
• Ability to work well with the team and brokers
• Ability to set priorities, meet deadlines and multitask
• Strong writing, editing and proofreading skills

Important experience

• 0-3 years of administrative support experience
• Front desk and/or commercial real estate experience a plus

Additional eligibility qualifications

• Basic/Intermediate/Advanced Adobe InDesign skills and Microsoft Office Suite skills, including Excel, Outlook, PowerPoint, Word
• Ability to plan, organize and manage processes
• Ability to deal and communicate effectively with all levels of staff and management
• InDesign experience is also beneficial

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us.