Scheduled Hours

40

Position Summary

Under the direction of the Associate Director for Commercial Real Estate, this position will primarily be responsible for the administrative duties related to management of the Universityâ™s off-campus commercial real estate portfolio, which consists of approximately 2.0M square feet of retail, office, mixed-use, and industrial space, oversight of 150 third-party commercial leases, and which has annual revenues in excess of $15.0M.

Job Description

Lease Administration

• Ensure compliance with tenantsâ™ leases, including tracking certificates of insurance, evidence of routine HVAC maintenance contracts, gross sales receipts, NOI reports, and other critical data.

• Track and report critical lease milestones, such as expiration dates, rent adjustments, and option periods.

• Prepare abstracts for commercial leases.

• Draft lease correspondence to tenants, such as rent commencement letters, security deposit correspondence during move-outs, rent adjustments, and other landlord-tenant correspondence.

• Ensure all lease documentation is accurate, complete, and organized.

• Enter and set up new leases in Yardi Voyager.

• Maintain and update existing lease records, tenant contact information, and other critical data in Yardi Voyager.

• Assist in the preparation of annual tenant CAM and real estate tax reconciliations.

• Respond to various requests from tenants and University stakeholders with a sense of urgency.

Administrative and Property Management Support

• Maintain accurate hard files and electronic files for commercial leases, property acquisitions, property dispositions, development and renovation projects, and other real estate activities.

• Monitor the property maintenance work order system and prepare reports for the Senior Commercial Property Manager on the status of tenant work orders.

• Actively participate in monthly rent collections and support the necessary procedures for collection of delinquent accounts.

• Serve as the liaison between commercial tenants and other University business units when obtaining parking permits and access cards; ensure requests are processed in a timely and efficient manner.

• Proactively coordinate with Accounting staff and tenants to process tenant bill-back invoices in a timely manner.

• Support additional property management activities as needed.

• Assist with special projects and perform other duties as assigned.

Working Conditions
Job Location/Working Conditions

• Normal office environment.

• Ability to travel to various on- and off-campus locations.

Physical Effort

• Typically working at desk or table.

• Repetitive wrist, hand or finger movement (PC typing).

• May be required to move/lift <15 pounds (e.g. binders, chairs, a/v equipment) as needed.

• Occasional lifting (25 lbs or less).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Associate degree or combination of education and experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Directly Related To Commercial Real Estate And Property Management (Excluding Residential Real Estate) (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Commercial Property Management, Commercial Real Estate, Communication, Customer-Oriented, Customer Service, Detail-Oriented, File Management, Landlord Tenant Relations, Microsoft Excel, Microsoft Word, Organizing Files, Real Estate, Real Estate Administration, Real Estate Agreements, Real Estate Leases, Real Estate Operations, Relationship Management, Workday, Working Independently, Yardi, Yardi Voyager

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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