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Contract Administrator
CBRE
| WHO WE ARE CBRE is the global leader in commercial real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. CBRE has been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and has been named one of Fortune's "Most Admired Companies" in the sector four years in a row. Through our values of respect, integrity, service and excellence, we maintain a relentless focus on creating winning outcomes for our clients, employees and shareholders. The commercial real estate market is undergoing a significant and exciting change - driven by data and technology. Digital and Technology powered products play a vital role in CBRE's mission to create unmatched value for our clients. WE OFFER A commitment to providing you with career growth opportunities within your CBRE career An open source culture/atmosphere that encourages learning and contributing back to the community. Energetic and collaborative teams and consulting partners We support staying on top of the latest best practices and tools A competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability) Paid holidays/vacation JOB SUMMARY The purpose of this position is to provide administrative management of supplier contracts, certifications and documentation consistent with CBRE Sourcing Playbook and applicable client requirements. ESSENTIAL DUTIES AND RESPONSIBILITIES Evaluates and administers agreements for contracted services including preparing new contracts, contract renewals, and contract amendments. Coordinates with Sourcing Contracts Manager and legal to ensure currency of contract provisions and compliance. Coordinates compliance procedures with vendors including licensing and insurance certificates. Maintains contract database and provides required scheduled and on demand reporting. Coordinates contract formation, review, and execution process with central sourcing, account leadership, suppliers and required client representatives. Monitors and evaluates vendor performance utilizing established processes and systems. Administers SPM process coordinating with internal and external contributors, and preparing reports for internal and external (suppliers and clients) stakeholders. Administers SPM process coordinating with internal and external contributors, and preparing reports for internal and external (suppliers and clients) stakeholders. Coordinates contractual support for special facility maintenance and repair projects. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High School diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of two years of related experience and/or training. CERTIFICATES and/or LICENSES None COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. OTHER SKILLS and ABILITIES Intermediate skills with Microsoft Office Suite. Ability to achieve working level skills in either a contracts database or Ariba Contracts Management Module. SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
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